[Bsa-troop85] Herb Festival - Status / Plan / Needs

[tracy chappelle]

Davis Chappelle is volunteering for Sat. morning, but I will check with him and see if he can change to Sat. afternoon since the volunteer list is shorter then. Will get back to you.
 
Tracy C.
 

________________________________
 From: Richard Ross <richardaggie at gmail.com>
To: BSA-Troop85 at troop85tulsa.org 
Sent: Thursday, April 25, 2013 10:46 PM
Subject: [Bsa-troop85] Herb Festival - Status / Plan / Needs
  


  
It is long, but it's light reading.....I have not heard from everyone that 
is attending the high adventure Trip & so I would still like to hear back 
from others on when they can work so that I do not have to ask the patrol 
leaders to start calling people tomorrow evening.   

Where the Troop probably need the greatest help is to have some folks come 
and work between about 10:00 & 2:30.  This will likely be the busiest 
time & I need folks to operate the "mobile sales 
station."    
 
(1) A map of the layout of the festival can be found at the following link. 
 Our booth is normally located across from Booth 73 & 74. 
 (Tedford Insurance Parking Lot facing Main Street)  http://jenksgardenclub.com/wp-content/uploads/2013/02/HERB2013.pdf Workers 
should bring lunch money if they plan to buy lunch during their shift.   
 
(2) Volunteers I have at this point are as follows: 
 
(a) Friday 6:30 - 7:30 (NOTE CHANGE IN START TIME ) -  Assist Herb Festival Staff Distribute Chairs - Point of Contact is James  Werner 918-292-9962.  I would look for James over around what will be the  Food Court area on 2nd & Main. 
>Phil & Tyler Traino  (see note 3c) 
>>Jason & Ryan Lindsey (see note 3c) 
>>Don & Ben Curry 
>>others needed to make short work of this... 
>(b) Saturday 8:00-12:30  Set up and operate drink  stand.   
>Max Trost 
>>Paul Dower  (Timm?) 
>>Don Curry & Ben 
>>Wayne, Wyatt & Ryan 
>>Richard & Carson Ross 
>>Several of us will arrive well before 8:00 & so others could arrive  about 10:00 to start providing relief & more workers.   
>(c) Saturday 12:30-5:00 Operate; take down stand &  help collect tables for herb festival. 
>Kent BariHatheway & Reese 
>>Richard & Carson Ross 
>>several folks from the morning have indicated they will stay all day if  needed, but I'd like to get some relief from 
others. 
(3) Specific Assignments: 

(a) Bari will give me the cash drawer for the stand  Friday evening. 
>(b) Wayne will bring the Canoe Saturday Morning and I'd  like to also get your help getting the "event coolers" & drinks from  Reasors to the site.  If we can talk tomorrow to see when we might  meet.   
>(c) Phil Traino & Jason Lindsey - Be the points of  contact/lead adults for friday evening so that I don't have to come down  there.. I'll talk to you about this tomorrow.   
>(c2) Phil Tranio is bring saw horses. 
>(d) Richard Ross is planning to fill up the large  coolers Friday Night and leave them in the kitchen of the church.   I'm doing that so that the ice maker has some time to recover if we need more  ice & also so it doesn't have to be done early.  I will also get the  signs; pop-up; weights; recycle bins; and boards to support the canoe while I  am there.  
>(e) Don Curry or Jason Lindsey - it is my hope that one  of you could swing by the church early Saturday morning to pick up the coolers  full of ice.  I figure your truck or suburban can handle the weight  better than my mini van.  I can meet you there to help load 
them. 
(4) Specific Needs: 
(a) Someone with a somewhat heavy duty wagon/cart we could use to hold a  cooler with drinks for a mobile station. 
>(b) Additional Scouts during the middle part of the day when we are  likely to be busiest & in the afternoon.   
>(c) Additional Adult volunteers during the day so some of the early  workers that will have to come back to take down and haul off can have a break  during the day.   
>(d) Someone to go get additional ICE at the church during the day. 
>(f) REALLY HOT WEATHER & NO RAIN... or perhaps a light rain for 10  minutes so it feels even hotter.   
> 
Richard Ross 
9182848702 







 
 
 
 
 
 
 
 

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