[Bsa-troop85] Herb Festival - Status / Plan / Needs

[Don Curry]

Ben and Anton have a baseball game that moved up to 10am.  If he can help
cover the morning, that would be great!

 

Don

 

From: bsa-troop85-bounces at troop85tulsa.org
[mailto:bsa-troop85-bounces at troop85tulsa.org] On Behalf Of tracy chappelle
Sent: Friday, April 26, 2013 11:12 AM
To: Richard Ross; BSA-Troop85 at troop85tulsa.org
Subject: Re: [Bsa-troop85] Herb Festival - Status / Plan / Needs

 

Davis Chappelle is volunteering for Sat. morning, but I will check with him
and see if he can change to Sat. afternoon since the volunteer list is
shorter then. Will get back to you.

 

Tracy C.

 

From: Richard Ross <richardaggie at gmail.com>
To: BSA-Troop85 at troop85tulsa.org 
Sent: Thursday, April 25, 2013 10:46 PM
Subject: [Bsa-troop85] Herb Festival - Status / Plan / Needs

 

It is long, but it's light reading.....I have not heard from everyone that
is attending the high adventure Trip & so I would still like to hear back
from others on when they can work so that I do not have to ask the patrol
leaders to start calling people tomorrow evening.  

 

Where the Troop probably need the greatest help is to have some folks come
and work between about 10:00 & 2:30.  This will likely be the busiest time &
I need folks to operate the "mobile sales station."   

 

(1) A map of the layout of the festival can be found at the following link.
Our booth is normally located across from Booth 73 & 74.  (Tedford Insurance
Parking Lot facing Main Street)
http://jenksgardenclub.com/wp-content/uploads/2013/02/HERB2013.pdf Workers
should bring lunch money if they plan to buy lunch during their shift.  

 

(2) Volunteers I have at this point are as follows:

 

(a) Friday 6:30 - 7:30 (NOTE CHANGE IN START TIME ) - Assist Herb Festival
Staff Distribute Chairs - Point of Contact is James Werner 918-292-9962.  I
would look for James over around what will be the Food Court area on 2nd &
Main.

Phil & Tyler Traino  (see note 3c)

Jason & Ryan Lindsey (see note 3c)

Don & Ben Curry

others needed to make short work of this...

(b) Saturday 8:00-12:30  Set up and operate drink stand.  

Max Trost

Paul Dower  (Timm?)

Don Curry & Ben

Wayne, Wyatt & Ryan

Richard & Carson Ross

Several of us will arrive well before 8:00 & so others could arrive about
10:00 to start providing relief & more workers.  

(c) Saturday 12:30-5:00 Operate; take down stand & help collect tables for
herb festival.

Kent BariHatheway & Reese

Richard & Carson Ross

several folks from the morning have indicated they will stay all day if
needed, but I'd like to get some relief from others.

(3) Specific Assignments:

 

(a) Bari will give me the cash drawer for the stand Friday evening.

(b) Wayne will bring the Canoe Saturday Morning and I'd like to also get
your help getting the "event coolers" & drinks from Reasors to the site.  If
we can talk tomorrow to see when we might meet.  

(c) Phil Traino & Jason Lindsey - Be the points of contact/lead adults for
friday evening so that I don't have to come down there.. I'll talk to you
about this tomorrow.  

(c2) Phil Tranio is bring saw horses.

(d) Richard Ross is planning to fill up the large coolers Friday Night and
leave them in the kitchen of the church.  I'm doing that so that the ice
maker has some time to recover if we need more ice & also so it doesn't have
to be done early.  I will also get the signs; pop-up; weights; recycle bins;
and boards to support the canoe while I am there. 

(e) Don Curry or Jason Lindsey - it is my hope that one of you could swing
by the church early Saturday morning to pick up the coolers full of ice.  I
figure your truck or suburban can handle the weight better than my mini van.
I can meet you there to help load them.

(4) Specific Needs:

(a) Someone with a somewhat heavy duty wagon/cart we could use to hold a
cooler with drinks for a mobile station.

(b) Additional Scouts during the middle part of the day when we are likely
to be busiest & in the afternoon.  

(c) Additional Adult volunteers during the day so some of the early workers
that will have to come back to take down and haul off can have a break
during the day.  

(d) Someone to go get additional ICE at the church during the day.

(f) REALLY HOT WEATHER & NO RAIN... or perhaps a light rain for 10 minutes
so it feels even hotter.  

 

Richard Ross

9182848702

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


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